Sales Operations Specialist

About Woodside Energy

We know great results come from our people feeling valued, getting the support they need to reach their full potential as well as bring their whole self to work. We also recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.

Technology and innovation are essential to our long-term sustainability. We are growing our carbon and new energy businesses using technology to reduce emissions and the carbon footprint of our products. We are working to improving energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. 

About the Role:

The Sales Operations Specialist ensures the proper execution of commercial contracts, with particular responsibility for understanding and recording sales and distribution activities, including system maintenance, credit review, documentation processing, invoicing, collection, and reporting.

Key Relationships

· Customers

· Internal (FT&L) and External service providers

· Scheduler

· Team members

· Marketing Managers

· Finance team

· Production/Midstream Operations Teams

· Governance

Duration of Role: 12 Month Fixed Term Employee

JL7

Duties & Responsibilities:

· Demonstrate and instil an overriding commitment to health, safety, environmental responsibility and sustainable development.

· Validates compliance to the supply chain management processes and captures related transactional data into the Aspect system.

· Reviews and requests updates to Aspect and other Master Data as required.

· Understands contractual terms/agreements, and accurately translates through system entry into required system transactions.

· Understands International Chamber of Commerce Incoterms and transportation and logistics related terms.

· Administer and maintain all logistic actions in systems as required, as well as process performance reporting;

· Prepare invoicing, obtain Marketing Manager approvals as required, and submit necessary documentation and invoicing to customers;

· Liaise and coordinate with customers, team members and commercial staff regarding allocation, loading and movements of material ensuring all requirements are satisfactory.

· Monitor material movements within the logistics chain, communicate progress and any problems to relevant key stakeholders;

· Accountable for area of responsibility with regard to internal and external audits for internal accounting and process controls and for SOX controls:

· Monitors and coordinates Accounts Receivables/Payables for respective external counterparties.

· Coordinates and optimises trade finance documentation flow with banks and customers.

· Regularly reviews the credit position and contract status to minimise commercial risk (credit).

· Liaise with governance team to ensure compliance with relevant laws in the various jurisdictions.

· Assist in projects as required.

· Provide assistance to team members where required and act as back up in their absence.

Skills & Experience:

Role Competencies

· Initiative

· Teamwork

· Organization and attention to detail

· Delivery quality

· Applying expertise

· Problem solving

· Meeting customer needs

Technical Competencies

· Medium vocational education with 3-5 years’ experience in logistics or Bachelors’ degree in Business, Finance, Supply Chain or Accounting with 1 or 2 years’ experience

· Energy Industry experience a strong plus

· Sound knowledge of Microsoft office applications

· Computer literate

· Fluent English, both verbal and written

If you think you can do this job but don’t meet all the criteria, that’s OK! Please apply. At Woodside, we value people with diverse experiences and backgrounds, as they provide unique perspectives that help us innovate.

Recognition & Reward:

What you can expect from us:

• Commitment to your ongoing development, including on-the-job opportunities, formal programs, coaching and mentoring
• Industry-leading 18 weeks’ paid parental leave for primary carer, and maintenance of superannuation or retirement benefits at the current rate during any period of unpaid parental leave for up to 24 months (plus secondary carer leave entitlements)
• Flexible public holidays, religious & cultural leave
• Values led culture
• Active employee community groups for gender equality, reconciliation between Indigenous and non-Indigenous Australians, and LGBTI+ staff and allies, and Neurodiversity
• Community volunteering opportunities
• A competitive remuneration package featuring performance-based incentives and above-industry superannuation contributions

Woodside is committed to fostering an inclusive and diverse workforce culture, which is supported by our Values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce. 

Diversity encompasses differences in age, nationality, race, ethnicity, national origin, religious beliefs, sex, sexual orientation, intersex status, gender identity or expression, relationship status, disability, neurodiversity, cultural background, thinking styles, experience, family background, including caregiving commitments, and education. Inclusion centres on all employees creating a climate of trust and belonging, where people feel comfortable to bring their whole self to work.

We offer supportive pathways for all employees to grow and develop leadership skills. We encourage applications from Aboriginal and Torres Strait Islander people and those seeking a more flexible working environment.

Applications close at 11:59pm AWST on October 12, 2025.

Click APPLY to submit your application

Please note Woodside Energy will only accept direct candidate applications. We do not accept applications from Recruitment Agencies.